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Launching Notetaker recordings with the Nylas Scheduler
• 4 min read
Today we’re launching Scheduler x Notetaker – bringing Notetaker controls into the Scheduler. This unlocks the ability for your application to selectively record calls that are booked by their guests, giving you another layer of control on top of our Calendar & Event sync settings.
Once enabled:
It can be used in conjunction with our Calendar & Event sync, or as the sole method for a meeting to be recorded. See the quickstart guide here.
For developers building scheduling experiences, meeting recordings have traditionally been a separate integration headache—requiring users to manually enable recording, connect third-party tools, or remember to hit “record” at the start of every call.
With Scheduler’s native Notetaker integration, recordings become automatic and invisible. Your users book a meeting, and everything else just happens.
Common use cases:
Coaching & training platforms — Deliver post-session recordings and highlights to learners automatically
Your application has to choose to enable this functionality for Scheduler Configurations. You can do this by setting the scheduler.notetaker_settings.enabled option to true with the Scheduler Configuration endpoints.
curl --request PUT \
--url "https://api.us.nylas.com/v3/grants/<NYLAS_GRANT_ID>/scheduling/configurations/<SCHEDULER_CONFIGURATION_ID>" \
--header 'Accept: application/json, application/gzip' \
--header 'Authorization: Bearer <NYLAS_API_KEY>' \
--header 'Content-Type: application/json' \
--data '{
"scheduler": {
"notetaker_settings": {
"enabled": true,
"meeting_settings": {
"video_recording": true,
"audio_recording": true,
"transcription": true,
"summary": true,
"summary_settings": {
"custom_instructions": "Focus on key decisions and next steps."
},
"action_items": true,
"action_items_settings": {
"custom_instructions": "List the top 5 action items with owners."
}
}
}
}
}'
When this is enabled, your users will see the Notetaker Settings when they go to edit their scheduling page, and you can set defaults for them.
Some users operate in regions that require you to explicitly collect consent for a call recording. The Notetaker does this already through text announcements, and now the Scheduler can inform users before they confirm their call.
When you set scheduler.notetaker_settings.show_ui_consent_message to true on your Configuration, the Scheduler page for your user will show an informative message about the call being recorded to the guest making the booking.
Your users can also enable or disable this through the Scheduler Editor.
The Scheduler x Notetaker integration connects a Notetaker to the user’s event when it’s created. This uses Notetaker Event Sync, where the event is tracked by Nylas for any changes automatically. Your application doesn’t need to take additional steps to track changes to the event.
If the host or participant reschedules the event, Nylas will send a Notetaker at the event’s updated time.
If the host or the participant cancel the event, then a Notetaker isn’t sent to the call.
If you haven’t used the Notetaker API before, we have a Quickstart Guide for it here.
We recommend setting up the Notetaker webhooks to find out when the recording is available. Once your application is notified, your application can download the recording & make it available to your users.
More information about handling Notetaker recordings can be found here.
Ready to add automatic meeting recordings to your scheduling experience?
The Scheduler x Notetaker integration is now available for all Nylas applications. You’ll need to use at least version 3.1.0 of the @nylas/react package to see it on the frontend.
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Product Manager