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AI meeting assistants are revolutionizing the way we conduct meetings by offering automated scheduling, real-time transcription, and intelligent follow-ups. For developers and businesses aiming to integrate these cutting-edge features into their applications, choosing the right AI meeting assistant is crucial. In this guide, we’ll explore the best AI meeting assistants available and how they can enhance productivity.
Keep reading for a list of the best AI assistants for meetings, from plug-and-play tools to API-powered meeting assistants to build a custom solution for your business needs. This list evaluates four core criteria: ease of implementation, AI features, transcription and summarization capabilities, and integrations.
Why do you need a meeting assistant?
As vital as meetings are to business operations, they can also be wildly inefficient.
Employees spend hours attending, summarizing, and following up on discussions, leading to wasted time and missed opportunities. AI meeting assistants solve this by automating note-taking, capturing insights, and integrating meeting data directly into workflows—making meetings more actionable and productive. Businesses can leverage meeting assistants to:
- Eliminate manual note-taking: AI captures conversations, highlights key points, and records action items in real-time.
- Enhance customer interactions: Sales and customer success teams gain instant access to meeting summaries and next steps.
- Improve internal collaboration: Meeting data is automatically shared across CRM, project management, and communication tools.
- Reduce meeting fatigue: Teams can focus on discussions rather than scrambling to take notes.
For example, a sales team using an AI meeting assistant can automatically log conversation insights into their CRM (like HubSpot or Salesforce), helping reps track customer needs and follow up more effectively. A legal firm can benefit from automated transcriptions, ensuring all meeting details are documented for compliance and reference.
For developers, a CRM platform integrating a meeting API can automatically pull meeting summaries into contact records, giving sales and customer success teams full visibility into past conversations, for example. Embedding a meeting assistant into an app using a meeting API unlocks significant value:
- Seamless meeting integration: Connect with your preferred meeting solutions like Google Meet, Microsoft Teams, and Zoom via API.
- Automated transcription and summaries: AI-generated transcripts and action items eliminate manual documentation.
- Customizable AI insights: Developers can tailor meeting data extraction to fit their app’s needs.
- Frictionless user experience: Users don’t have to switch between tools; meetings are captured within their existing workflows.
What makes a great AI meeting assistant?
While what constitutes an ideal AI meeting assistant varies depending on your use case, here are some non-negotiable features to look for during your search.
1. Easy implementation
For developers and SaaS platforms, embedding an AI meeting assistant should be low-effort and high-impact. Look for meeting APIs that allow easy integration with a few lines of code, plus pre-built SDKs and webhooks to streamline deployment. There should be minimal impact to the infrastructure to avoid workflow disruptions.
2. AI features
Great AI meeting assistants go beyond capturing discussions—they analyze them and extract meaningful insights, such as automated follow-ups to reduce the need for manual post-meeting work. This can include automated email summaries, task creation in project management tools, and action items based on the conversation.
3. Accurate, real-time transcription & summarization
A meeting assistant should provide highly precise transcriptions with minimal errors, even in noisy environments or with diverse accents and speech patterns. Advanced AI models should transcribe conversations in real-time with speaker identification, eliminating filler words and irrelevant dialogue. Bonus points for multiple language support!
4. Seamless integration
A powerful AI assistant for meetings should integrate effortlessly with tools teams already use, including:
- Video conferencing platforms (Zoom, Google Meet, Microsoft Teams)
- CRM & sales tools (Salesforce, HubSpot, Zendesk)
- Project management software (Asana, Trello, ClickUp)
- Communication platforms (Slack, Microsoft Teams)
Best AI meeting assistants
1. Fireflies
Best for: Sales and customer success teams that need CRM-driven automation
Fireflies specializes in automated CRM syncing for sales, customer success, and revenue teams. By integrating directly with Salesforce, HubSpot, and Slack, Fireflies ensures that no customer insights are lost after a meeting, making it a go-to tool for revenue-driven teams.
Key features
- AI-powered conversation tracking: Extracts insights, objections, and key moments from sales calls
- Automatic CRM updates: Syncs meeting notes and action items with Salesforce, HubSpot, and Pipedrive
- Smart search & topic tracking: Find specific moments in a call with AI-powered search
- Collaborative note-taking: Allows teams to highlight, comment, and share insights directly in the platform
Fireflies is ideal for sales teams, customer success managers, and revenue-driven professionals who need AI to track deal progress and customer engagement.
2. Otter.ai
Best for: Professionals and small teams needing real-time transcription
Otter.ai is a user-friendly, AI-powered transcription tool that delivers real-time voice-to-text conversion. With strong speaker identification and searchable transcripts, it’s an excellent choice for individual professionals, students, and small teams who need accurate, real-time transcriptions without enterprise complexity.
Key features
- Live transcription: Real-time speech-to-text conversion with speaker labeling
- Auto-sync with calendars: Automatically joins and records scheduled meetings
- Keyword & phrase search: Easily locate key moments in a transcript
- Basic meeting summarization: AI-powered summaries for quick review
Otter is ideal for solo professionals, students, journalists, and small teams who need accurate transcriptions for note-taking and content creation.
3. Recall.ai
Best for: Developers who need raw meeting data extraction
Recall.ai is a backend solution for developers, offering API access to raw meeting data, transcriptions, and recordings. Unlike Fireflies or Otter, Recall doesn’t provide a user interface—instead, it offers data pipelines for companies building their own AI-powered meeting tools.
Key features
- API-based data extraction: Pulls meeting data directly from video conferencing platforms
- Supports multiple platforms: Works across Zoom, Google Meet, and Microsoft Teams
- Raw data access: Enables businesses to build their own custom meeting insights
Recall.ai is ideal for SaaS developers, enterprises, and businesses that want to build their own meeting insights solution without managing video conferencing integrations themselves.
4. Fellow
Best for: Managers and teams focused on structured meeting workflows
Fellow is not just a meeting assistant—it’s a full meeting management platform. It helps teams collaborate on agendas, assign action items, and streamline recurring meetings, making it perfect for managers who want to create structured, actionable meetings.
Key features
- Meeting agenda templates: Helps teams plan discussions efficiently
- Collaborative note-taking: Ensures alignment across teams
- Action item tracking: Integrates meeting insights with productivity tools like Asana and Trello
Fellow is ideal for managers and leadership teams looking for a structured approach to team meetings and decision-making.
5. Jamie
Best for: AI-powered meeting summaries with a personal touch
Jamie focuses on clear, readable meeting summaries, removing unnecessary fluff while highlighting action items and decisions. It’s great for teams who want AI-powered recaps that sound human and are easy to digest.
Key features
- Conversational AI summaries: Turns meetings into well-structured, human-like summaries
- Automated follow-ups: Suggests next steps based on discussions
- Multi-language support: Works across different languages
Jamie is ideal for professionals and teams looking for easy-to-read AI-generated meeting summaries.
6. MeetingBAAS
Best for: Enterprises needing compliance-driven AI meeting tools
MeetingBAAS is an enterprise-grade AI meeting assistant, focused on security, compliance, and large-scale implementations. It’s ideal for businesses that need strict data governance and enterprise integrations.
Key features
- Enterprise security & compliance: Ensures meeting data protection
- Scalability: Supports large teams and meeting volumes
- Actionable insights: AI-powered summaries and recommendations
MeetingBAAS is ideal for enterprises that require a meeting assistant with built-in compliance and governance controls.
7. Google Meet
Best for: Google Workspace users who need basic AI-powered transcription
Google Meet’s built-in AI transcription features require no extra setup, making them ideal for Google Workspace users who want a simple, no-fuss solution.
Key features
- Native integration: Works seamlessly with Google Calendar and Drive
- Basic transcription & summaries: AI-generated summaries without additional tools
- Auto-generated meeting notes: Captures key points directly into Google Docs
Google Meet is ideal for teams already using Google Workspace who want a lightweight AI meeting tool.
8. Nylas Notetaker
Best for: Developers and SaaS platforms looking for an API-driven AI meeting assistant
Nylas Notetaker is an API-first AI meeting assistant, built for developers who want to embed meeting transcription, summaries, and insights into their own apps. Unlike standalone meeting assistants, Nylas provides a developer-friendly API that integrates directly into existing workflows, eliminating the need to build an AI-powered meeting bot from scratch.
Key features
- Quick implementation: Deploys an AI meeting bot with an intuitive API, simplifying access to recordings and transcripts
- Automatic sync: Seamlessly connects to calendars and events in Nylas to send Notetakers to calls via our Calendar API
- Built-in transcriptions & diarization: Easily integrate your product using a few lines of code for best-in-class transcriptions
- Maintenance-free integration: Save thousands of developer and QA hours with AI meeting bots, even without an official provider API.
- Supports multiple platforms: Works across Zoom, Google Meet, and Microsoft Teams
The Nylas Notetaker API is ideal for SaaS companies, developers, and businesses that want to integrate AI meeting insights into their own apps without maintaining infrastructure.
For developers and SaaS platforms, the Nylas Notetaker API is your best option. Notetaker deploys meeting bots to Google Meet, Microsoft Teams, and Zoom calls, instantly unlocking conversational intelligence from meetings. With a single line of code, Notetaker connects to your users’ calendars and events to join meetings, enabling you to capture complete customer context from every conversation.
Choosing the right AI meeting assistant
AI-powered meeting assistants and meeting APIs are no longer a luxury—they’re a necessity for businesses looking to increase productivity, capture valuable insights, and reduce meeting overload. Whether you’re a business optimizing workflows or a developer building a smarter app, integrating AI-powered meeting capabilities can be a game-changer in streamlining operations and enhancing user experience.
Transform your app into a single source of truth, automating meeting insights and boosting your market share. Want to add AI-powered meetings to your app? Explore the Nylas Notetaker API today.
