Check out the top calendar apps with the best scheduling capabilities for individuals, businesses, and developers.
Calendar applications play a crucial role in our daily lives, helping us keep track of important events, appointments, and deadlines. But with so many options available, it can be tough to determine the right calendar tool for you or your business.
We’ve compiled a list of the best calendar apps to simplify the search, ranging from simple and easy-to-use to feature-rich and customizable. Whether you’re looking for an app to meet your everyday scheduling needs or a developer looking to integrate calendaring tools into your apps, this list has you covered.
Read on to find the best calendar app for your customers and your business.
What makes a great calendar app?
Several key features make a calendar app stand out, including the ability to manage multiple calendars, integrate with apps or websites, and allow users to view and edit events easily.
Let’s take a closer look at other features to look for when choosing the best calendar app for you.
A great calendar app allows easy implementation by providing a simple and intuitive user interface. It should also offer several ways to view a schedule, such as daily, weekly, or monthly views, and the ability to view multiple calendars in one place.
Advanced calendar apps should seamlessly integrate with tools like email, contacts, and task lists to streamline your complete workflow.
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The best calendar apps will provide a flexible and adaptable workflow that allows customers to manage and organize their schedules effectively. The app should enable end users to create different types of appointments and events, such as work-related tasks, personal appointments, or team meetings.
Some tools also allow the customization of calendar templates to align with your brand. This can include options for selecting colors, fonts, and branding elements, as well as customizing the calendar layout and view.
Calendar apps should allow users to sync their calendars from other service providers, such as Google Calendar and Microsoft Outlook. Also, with the ability to link multiple calendars, users should be able to manage their events in a single, convenient location.
They should also offer a two-way sync feature that allows any changes made through the app to reflect in the other linked calendars instantly. This feature helps reduce scheduling conflicts and ensures the user’s schedule remains accurate and current.
API & integration capabilities
To ensure seamless integration, comprehensive calendar apps should provide clear and concise documentation, including step-by-step instructions so users can connect their calendars and set up integrations with other tools.
Some calendar apps will also offer API access, which allows developers to create custom integrations that automate tasks and streamline processes.
Best calendar apps
Nylas Virtual Calendar
Best for: Developers building out business applications
The Nylas Virtual Calendar is a digital calendar hosted by Nylas, allowing users to schedule meetings and manage resources without using their personal calendars. By using the Nylas Calendar API, developers can build calendar integrations across service providers such as Google and Microsoft Outlook, as well as offer a Nylas Virtual Calendar in their business applications, helping users streamline scheduling workflows within their application while unlocking new revenue and reducing operational overhead.
Used in conjunction with the Nylas Calendar API, businesses can save months and years of development time. The calendar API allows developers to quickly and securely connect their applications to all major calendar providers using a single point of integration. By helping users automate their scheduling workflows, the Nylas Calendar API creates a seamless user experience in your application.
Nylas also offers the Nylas Scheduler, which provides schedule editors, instant booking, round-robin scheduling, group meetings, and collective scheduling. It also supports multiple languages, making it an ideal solution for businesses globally.
Used together, Nylas allows businesses to quickly stand up features that improve customer productivity, satisfaction, and engagement.
These are pricing plans for the Nylas calendar platform:
Basic: Starts at $0.25 per user/month, plus a platform fee
Essentials (recommended package): Custom quote
Enterprise: Custom quote
Nylas’ full platform includes an integrated email API, calendar API with a user-friendly front-end scheduler, and a contacts API. Tailor your plan to your business needs by selecting a pricing package based on the number of connected accounts.
Google Calendar is a scheduling app that allows users to create and manage calendars and schedule events or meetings. It also provides features including adding or finding conference room details, scheduling one-time activities or recurring events, creating events, adding guests, selecting rooms/locations, adding event descriptions, and attaching files.
Pricing: Google Calendar is free for end users. However, it is included in a suite of tools in Google Workspace for businesses, which comes with different annual pricing plans.
Business starter: $6 per user per month
Business standard: $12 per user per month
Businesses plus: $18 per user per month
Enterprise: Request for pricing
Outlook Calendar is an application provided as part of Microsoft Outlook’s suite of tools. The calendar app is used for scheduling and managing events and appointments. It is also part of the Microsoft Outlook email service and integrates with other Microsoft 365 products such as phone and email contacts and OneDrive.
Pricing: Outlook Calendar has a free version for personal use. However, as a part of the Microsoft Office 365 suite, it requires a subscription for usage for businesses, students, and educators.
Business plans per month:
Student plans per month:
Office 365 A3: $2.70
Office 365 A5: $6.40
Educator plans per month:
Office 365 A3: $3.50
Office 365 A5: $8.50
Apple Calendar, or iCloud Calendar, is a tool for organizing and managing different calendar events and appointments. Apple Calendar allows users to create separate calendars for home, school, and work and view them in a single window or separately.
It allows users to create and delete calendars, customize existing ones, add events, invite attendees, manage subscriptions, and share calendars with others.
Pricing: Apple Calendar is free. However, users will need to register for an Apple ID first.
Calendly is a web-based scheduling and appointment-booking app that enables individuals and businesses to schedule and automate meeting invitations. It integrates with Google Calendar, Microsoft Outlook, and other calendars so users can manage their availability in one place.
Calendly also features automatic time-zone detection, the ability to block off time slots for lunch breaks or other appointments, and integration with payment systems.
Calendly is primarily feature-based and offers four pricing models:
Premium: $8 per user per month (annually) | $10 per user per month (monthly)
Pro: $12 per user per month (annually) | or $15 per user per month (monthly)
Teams: $16 per user per month (annually) | or $20 per user per month (monthly)
Enterprise: Custom quote basis
Zoho Calendar is a scheduling and collaboration tool that allows users to create and manage personal, team, and shared calendars; and schedule appointments. The platform offers features including recurring events, customizable reminders, meeting scheduling, and resource booking. Zoho Calendar integrates with other Zoho apps, such as Zoho Mail, Zoho CRM, and Zoho Invoice, as well as Google Calendar, Microsoft Outlook, and other calendar tools.
DigiCal is a digital calendar app for Android devices that provides a customizable interface for managing personal and professional events, appointments, and tasks. DigiCal supports multiple calendar sources, including Google Calendar, Microsoft Exchange, and more. It also features an agenda view, event reminders, weather forecasts, and a built-in task manager.
Pricing: DigiCal’s platform is free for the ad-supported version of the app. However, the ad-free version costs around $5.
Cronofy Application Calendar
The Cronofy Application Calendar is a digital calendar hosted by Cronofy that enables users to schedule interviews, book meetings, arrange consultations, and more without using their personal calendars. As part of Cronofy’s Calendar API, scheduling features can help eliminate back-and-forth emailing, and teams can connect through one-time use meeting links.
Starter: $119 per month
Emerging: $729 per month
Growth: $1,999 per month
Starter $139 per month
Emerging $819 per month
Growth: $2,399 per month
Hubspot Meetings is a calendar app in the HubSpot suite that enables businesses to schedule meetings with prospects or multiple individuals within a company without the need for lengthy email chains. The tool integrates with Google and Office 365 calendar tools and is linked to the HubSpot contacts database, which allows for integrated booking and updating of contacts.
Acuity Scheduling is a cloud-based appointment scheduling app for retail businesses to automate the scheduling process with online booking. The software integrates with various platforms, including email, social media, and calendar apps. It offers features such as appointment reminders, automated confirmations, and payment processing with third parties such as Stripe and Paypal.
Emerging entrepreneur: $15/month
Growing business: $25/month
Powerhouse player: $50/month
Vantage helps users with scheduling through visual aids like colors, stickers, book covers, and stacks to help users understand schedules and enhance organization. The stack feature summarizes daily tasks by displaying the number of planned activities visually. Vantage also offers integrated “To-Dos” management, allowing users to set due dates by dragging and dropping a to-do on a specific date within the calendar.
24me is a productivity app that integrates a calendar, to-do list, notes, and personal accounts. 24me has various features, including voice integration with Amazon Alexa and Siri. It is also available on the Apple Watch app. Additionally, 24me offers Outlook sync, micro gifting, conference call scheduling, and “Be There On Time” reminders.
Fantastical is a calendar and task management app for iPhone, iPad, and Mac designed for businesses to manage events, coordinate attendees, view contact availability, schedule recurring events, and more. It features home screen widgets, notifications, customizable templates, and Apple Watch support. Businesses can use calendar sets to group different task lists, which can be activated based on time or location. The app integrates with Microsoft Teams, Zoom, Skype for Business, GoToMeeting, and other platforms.
Families up to 5: $10.49
Families up to 5: $7.50
Choose the best calendar app
You may need a simple calendar app to plan your day, or you might be looking for a platform that enables you to integrate full calendar functions into your business application.
For developers and businesses that need to simplify scheduling for their end users, Nylas is the best solution. The Calendar API offers flexible scheduling options with the Nylas Virtual Calendar and seamlessly integrates your users’ calendars into your application. Save hundreds of valuable hours of developer time while quickly releasing features to the market.
Nylas enables you to get ahead of the competition by unlocking seamless scheduling and calendar integrations.
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Erin is a content marketing professional at Nylas, where she creates digital assets that connect the organization to individuals. Before Nylas, she spent eight years working in public relations specializing in corporate communications strategy, B2B/B2C writing and editing, executive thought leadership, and other storytelling. In her free time, she enjoys volleyball, karaoke, and baking.